Effective Date: October 11, 2025
Company: Excel Enterprises USA LLC (setupmadeeasy.com) (the "Company," "We," "Us," or "Our")
Application Name: Shared Contacts enabled by AI (the "Service," "App")
This Privacy Policy describes how we collects, uses, stores, and discloses data related to the use of the 'Shared Contacts enabled byAI' web application ("Application").
Our commitment is to process Customer Data solely for the purpose of providing and improving the Application's core functionality—Domain Contact Management.
The Domain Administrator (Our Customer) acts as the Data Controller, dictating how domain-level data is managed. We act solely as the Data Processor on behalf of the customer, processing data only as instructed and necessary to fulfill the service contract.
We adhere to the principle of Data Minimization and collect three primary categories of information necessary for the operation, security, and licensing of the Application.
This data is processed exclusively to deliver the service and fulfill our contractual necessity to the customer. It includes the following information from the customer's domain:
Full Name, Email Address, Phone Number, Job Title, Company Name, Department
This information is collected for Internal Users, Google Groups, and External Shared Contacts (via CSV upload). It is used exclusively to display, create, manage, update, and delete contact entries within the customer's Google Workspace Shared Directory, as directed by the customer's administrator.
This information is used solely for authentication and compliance purposes. We require this data to authorize the Service Account to act on behalf of the domain (Domain-Wide Delegation):
Customer Domain Name, Super Admin Email Address (provided during setup), Timestamp of Installation/Setup, Service Account Client ID
This information is used for security and service maintenance, including monitoring system health, diagnosing API errors, and preventing fraud. This data includes:
IP Address, Browser Type, Timestamps, Error logs related to API calls and application usage.
We adhere to the principle of Data Minimization and only use data for the following purposes:
We use Customer Data solely to retrieve, process, and synchronize contact data between the Application’s interface and the Customer’s Google Workspace Shared Directory. We do not modify data without an explicit action initiated by the customer.
Customer Data (contact details for Users, Groups, Shared Contacts) is not permanently stored in our Application’s database (Google Datastore). The Application acts as a transient interface. The only Customer Data we persistently store are the Super Admin Email and Domain Name (Setup Data) to maintain the DWD connection.
We retain Setup Data as long as the customer maintains an active license or until the application is formally uninstalled. Upon request for deletion, we delete all associated Setup Data within a reasonable period, subject to legal retention obligations.
We do not share, sell, rent, or otherwise transfer Customer Data or Setup Data to any third parties for marketing, advertising, or profiling purposes.
We may disclose data if required to do so by applicable law, regulation, legal process, or an enforceable governmental request.
Security Measures: We use industry-standard security practices, including Encryption in Transit (SSL/TLS), access controls, and firewall rules (via Google App Engine) to protect all Setup Data and transient Customer Data.
Domain-Wide Delegation (DWD): The Application uses a Service Account authorized by the Super Admin to access data. This requires the customer to manage all permissions in their Google Admin Console.
As the Data Processor, we rely on the Customer's Administrator to manage and fulfill individual rights (such as the Right to Access, Rectify, or Erasure of data) under regulations like GDPR and CCPA.
To Access/Modify Contact Data: End-users should contact their Domain Administrator, as all data resides within the domain's Google Workspace environment.
To Request Deletion of Setup Data: The Domain Administrator should contact us directly.
If you have questions about this Privacy Policy, please contact us:
Excel Enterprises USA LLC (setupmadeeasy.com)
Email: consulting@setupmadeeasy.com
Website: https://www.setupmadeeasy.com/shared-contacts-manager-enabled-by-ai